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EXHIBITOR INSTRUCTIONS

Please login 5 minutes before your scheduled time. 

Link to event: https://hopin.to/events/virtual-toronto-entrepreneurs-conference

Important!  Click here to view a demo video for exhibitors.

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Exhibitor Things to Note:

  • It's important to make sure you are "in" your vendor booth at the Hopin event when its time. This will allow you to answer questions in the Booth Chat and be on live camera to engage with visitors, if you've chosen that format.

  • When it's time for the event, head to the link above (https://hopin.to/events/virtual-toronto-entrepreneurs-conference) five minutes before the event starts. Click Enter Event.

  • To enter your booth, click Expo on the lefthand side and find your booth. Click it to enter. 

  • If you have sent us a pre-recorded Youtube video, then your job is easy. Just man the Booth chat.  If you wish to have a private chat please select the "People" tab and find the persons name - please note to look for the red dot as a notification you have a chat from someone.

  • When using screen sharing (if you are going to leave your session at any point, you can have a powerpoint slide added to the screen).  You will simply have to turn off your audio and video.  When sharing your screen you must choose “Application Window” and “Photo” in order for the image to be readable.  Important: Read the Instructions here: How to share your power point – click here.

  • CHAT FEATURE ONLY: Use the Event chat to invite people to your booth.  The chat" will be open for anyone in your booth to see.  If you wish to have a private chat please select the "People" tab and find the persons name - please note to look for the red dot as a notification you have a chat from someone.

  • CHAT LIVE BY VIDEO: If it's a live session and it's Open, click Participate. Make sure you've given browser permissions for Hopin to use your camera and mic. 

  • You are able to have a video ready if you choose to end your session (we can replace the live session with the video).  We do need to do this manually... please email rachel.mitchell@TorontoJobs.ca for more information or to facilitate.

  • If it's a live session and you are the moderator, click the blue button Start Session. Again, make sure Hopin can use your camera and mic. Select your audio and video devices and hit Apply and Join Session. You're live! 

  • When people request to join a moderated session, you'll see their name pop up in the moderation panel below. Click their profile image to allow them to join. They then select their AV devices and will be on camera shortly. Click the RED button in their screen to remove them.

  • You are able to add other members of your team as moderators on your account.  Please have them create a Hopin account and send the name and email of the person to the event host so they can add them as a moderator on your account.

 

Important Things to Note:

  • Please ensure your PC has both working audio and video 

  • It is a good idea to have a back-up computer/IPAD just in case your computer stops working

  • Please ensure your computer is completely charged for the event

  • Please turn off all electronic devices near your computer as it will create radio noise in the speaking session

  • Please ensure you only have ONE event browser open for Hopin or the tabs may interfere with your presentation

  • Please ensure you have a blank wall behind you to eliminate distractions

 

Chat: If you would like to chat with the organizer during the event – please look for either “Rachel Mitchell” or “Marc Belaiche” on the right hand side and chat with us directly.

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For any questions during the event please text Rachel @ 416-988-3231 or Marc @ 905-783-1777.  We will respond right away.

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